After graduating from college and starting an office job, you will likely find yourself invited by your company, or allowed by them to attend, professional conferences. These could be giant, multi-thousand-person technical conferences, or smaller local conferences focused on general personal and professional development. Each conference will require you to bring a slightly different set of items with you to be prepared. Today, I want to cover what you should bring to a general professional conference, one that is more like the second type I described above: focused on general professional development (like communication or courage) and personal development. This is going to be a very practicle, tangible list of things to bring, not a fluffy “you should bring a good atttitude!” type of post.
My inspiration for writing this is attending the Boise Andrus Center Women & Leadership conference at Boise State University for the third year in a row. For this type of conference, I pack far fewer things than I would for a highly technical conference like FabCon/SQLCon. But if you’re new to the professional world and about to attend this type of conference for the first time, how are you supposed to know what to bring? Should you show up with just your purse (or wallet/phone) and nothing else? Is it valuable to bring other things with you? Keep reading to find out.
What’s in this post
- Notebook and Pen
- Phone and Charger
- Water Bottle
- Snacks and Gum
- Jacket/Cardigan
- Laptop
- Earbuds/Headphones
- Emergency Toiletries
- Summary
Notebook and Pen
This one should be fairly obvious, but at this year’s conference, I’ve seen quite a few people caught without writing implements when we were requested to write things down for a session activity. I know so many people have gone totally digital and like to take notes electronically, either on a phone or laptop, but you should stick to the classics for conferences, in my opinion.
If you’re trying to take notes on a device, it’s likely harder and less convenient to do for quick activities, and it also leaves you prone to distraction. One of my rules for conferences of any kind is that I will not bring my work laptop with me, because if I do, I will definitely be pulled back into work and ignore the conference since Teams and Outlook will always be pinging. Do yourself a favor, give yourself the distraction-free option of taking notes with paper and pen. Bring yourself a notebook and pen.
Phone and Charger
The one device I do bring with me to use during the conference is my phone (well, I bring two since I have separate work and personal phones). Having your phone with you will allow you to access any digital information provided by the conference, such as parking instructions, directions for where to go, what to bring, as well as giving you the ability to scan QR codes from presenters throughout the conference. In almost every session of every conference I’ve attended, the presenter has had a QR code in their presentation for feedback sites or free items from them. They may also provide resources to use for worksheets or tasks during the presentation. You don’t want to miss out on those opportunities if you think you might like to take them.
Of course, you can’t forget something to charge your phone in case you use it a lot, so bring a charger with you. For bigger conferences, I recommend bringing a power bank instead of relying on being able to find out outlet, since they can be a hot commodity. For smaller conferences like the Women & Leadership conference at BSU, you can bring your normal charger and expect to find an available outlet when needed.
Water Bottle
Many conferences are moving to be more environmentally friendly (yay!) so they do not provide to go cups or single-use water bottles for attendees, which makes bringing your own refillable water bottle a great idea. This holds especially true at the Women & Leadership Conference at BSU, because the Andrus Center that runs the conference focuses on environmental stewardship. That means that all drink-ware is glass and fairly small, so I’ve seen people having to walk back and forth to the main room constantly to get water and coffee that’s provided, and all are trying very hard not to spill from the small glasses while walking.
I totally support the move to not having disposable drinkware, but it does make me glad that I bring my own water bottle, so am not beholden to the water dispensers and small glasses in the main room.
On the note of coffee, the same thing applies as with water. You may want to bring your own travel mug for getting the free conference coffee if you don’t want to be stuck with a very small glass that’s not easily transportable to other areas.
Snacks and Gum
Conference days can be long and rigid, and they may not align with your natural cues for hunger or your regular meal times, so I recommend bringing a small snack (or several) with you to any conference so you know you won’t go hungry and get hangry if lunch or snacks aren’t served when you need them. I always bring a granola/nut bar of some kind with me, and then maybe some fruit leather or whatever else I have in my pantry.
I’m the type of person that needs to eat a little bit of food every couple hours, so I won’t (mentally) survive if I had to go the five hours between breakfast before the conference and lunch at the conference with nothing to hold me over. Plus, there’s never a guarantee that you will like what is served at the conference (they’re always so hit or miss with the food), so carrying your own backup snack is a good idea in that instance, too.
Some conferences serve treats or snacks in the afternoons, but not all do. Which is just another reason to prepare yourself, so you don’t spend the whole afternoon with your stomach growling.
A final note on this topic is that you may also want to consider bringing gum or mints for yourself, since you’re more likely to talk to others at a conference than in other places, because part of every conference is networking. And with all the free coffee served, and the snacks to hold you over between meals, you might want to have a method to freshen your breath before talking to a bunch of people.
Jacket/Cardigan
This one goes out to all the ladies, who, like me, are plagued by too-strong air conditioning everywhere we go. Conference centers are usually set up to keep the rooms cool with hundreds of bodies heating the place up, which means that the cool air is likely flowing strongly, even in the cooler months of the year. I personally have found that conferences are always too hot or too cold, so I bring a jacket or cardigan with me every day of a conference. It’s a little annoying to pack around sometimes, but when I get stuck in a room where the air conditioning is blowing directly on me for an hour or more, I appreciate being able to cover up and prevent (figurative) frostbite.
If you know you’re on the opposite end of the spectrum and are always running hot, this advice may not apply to you. But it never hurts to come prepared. If you run hot, this cute little phone-powered fan may be a good idea to bring instead. These were given out as goodies on the first day of the Women & Leadership conference at BSU this year, and I think it’s pretty nifty. It blows a lot stronger than I would have guessed, and some of my older coworkers told me it was great for dealing with hot flashes throughout the conference. I don’t know how quickly it would drain your battery, but it does seem a lot handier than bringing a separate battery powered fan.

Laptop
While I did say above that you should try not to use your laptop for notes since you may get distracted by normal work and miss the conference even though you’re at the conference, I think there are some reasons that bringing your laptop may be a good idea. Personally, I bring my own, non-work laptop with me to conferences in case I want to research anything in breaks or to be able to work on my blog or other personal projects. If you have a job that just won’t let you be “off” for a whole day, you might bring your work laptop with you to check in at lunch or during breaks.
I am currently writing this post on my laptop while waiting for the second day of my conference to start. Laptops aren’t bad by default, but can become an impediment to your learning and growth if you let it.
If you are going to bring your laptop, make sure it’s charged before you leave for the conference to reduce the chances of needing to charge throughout the day. But also remember to bring your charger to use when needed, just don’t expect to find an easy and convenient place to plug it in and be able to use it. Technical conferences are usually pretty good at putting power strips everywhere in session rooms since computers are expected in those conferences, but non-technical conferences are a lot less likely to give you good places to charge and work at the same time.
Earbuds/Headphones
This recommendation is for people who are easily overwhelmed by crowds and large events, or people who just want to be in their own bubble for a bit throughout the day. I always bring earbuds to conferences with me, in case I want to watch a video over lunch, or if I need a moment of solitude and relative quiet in a loud event. Plus, having the earbuds available and ready means I can quickly turn on a grounding meditation during a break if needed. I also use mine during breaks if I need to do a bit of work, since having my own quiet music on lets me concentrate better than if I was hearing all the people talking around me.
Emergency Toiletries

This recommendation is mostly directed at the ladies again, but truly can apply to anyone. I normally carry around a small pouch with my regularly needed toiletries, and going to a conference is no different. In my pouch, I have:
- Ibuprofen, Tylenol, and Benedryl (headaches and allergy flare ups)
- Floss (for post-lunch freshening)
- Earplugs (mostly for when I am traveling, to make sure I can block out traffic noises in hotels, but also handy for other things that come up)
- Nail file
- Nail clippers (I really hate having hang nails and chipped nails)
- Pocket mirror (good for checking face/teeth after eating)
- Lip balm
- Hand sanitizer
- Glasses lens cleaning wipes
Customize the list to be whatever you would most likely need in a mini personal “emergency” situation (fashion issue, minor medical issue).
Summary
Preparing for a professional conference should be quick and easy, especially if you follow my list of items above. Don’t bring too many things, because then it becomes hard to move between sessions and to shake the hands of new people you meet. Try to fit everything into a single backpack or bag you can easily handle yourself, something you can tuck to the side or under your chair during a session.
If you would like to know what to expect and how to mentally prepare for a professional but non-technical conference, I will have a post coming out next week that covers that topic. I have a younger colleague who joined me for the Women & Leadership conference this week, and I don’t think she knew what to expect for how this conference would go, and I believe it impacted what she thinks of the conference. Attending a generalized, non-technical conference can feel a little weird for highly technical people like programmers and engineers, so next week’s post aims to level set expectations for these types of conferences so hopefully people aren’t surprised in a bad way.